Managed Print Services Market Analysis, Size, and Forecast 2025-2029:
North America (US and Canada), Europe (France, Germany, Italy, The Netherlands, UK), APAC (China, India, Japan), South America (Argentina and Brazil), and Middle East and Africa (UAE)

Managed Print Services Market Size 2025-2029

The managed print services market size is valued to increase by USD 13.56 billion, at a CAGR of 6.8% from 2024 to 2029. Need for reduction of hardware and consumables costs will drive the managed print services market.

Major Market Trends & Insights

• North America dominated the market and accounted for a 39% growth during the forecast period.
• By Deployment - Cloud-based segment was valued at USD 14.61 billion in 2023
• By Platform - Large enterprises segment accounted for the largest market revenue share in 2023

Market Size & Forecast

• Market Opportunities: USD 62.26 million
• Market Future Opportunities: USD 13564.00 million
• CAGR from 2024 to 2029 : 6.8%

Market Summary

• The Managed Print Services (MPS) market has experienced significant growth in recent years, with global revenues surpassing USD150 billion in 2020. This expansion is driven by businesses seeking to reduce their hardware and consumables costs, as well as optimize their print environments for greater efficiency. Strategic partnerships and acquisitions among market participants continue to shape the competitive landscape, with key players investing in advanced technologies and services to meet evolving customer needs. Digital transformation is another major trend in the MPS market, as businesses increasingly adopt digital media for communication and collaboration. This shift has led to a greater emphasis on cloud-based solutions and mobile print capabilities.
• Despite these advancements, challenges remain, including data security concerns and the need for standardized processes and protocols. Looking ahead, the MPS market is poised for continued growth, fueled by the increasing adoption of automation and artificial intelligence technologies. These innovations are expected to streamline workflows, improve document security, and enhance overall productivity. As businesses continue to grapple with the complexities of managing their print environments, MPS providers will play a crucial role in helping them navigate this evolving landscape.

What will be the Size of the Managed Print Services Market during the forecast period?

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How is the Managed Print Services Market Segmented ?

The managed print services industry research report provides comprehensive data (region-wise segment analysis), with forecasts and estimates in "USD million" for the period 2025-2029, as well as historical data from 2019-2023 for the following segments.

• Deployment
  • Cloud-based
  • On-premises
  • Hybrid
• Platform
  • Large enterprises
  • SMEs
• End-user
  • BFSI
  • Healthcare
  • Telecommunications and IT
  • Others
• Service Type
  • Print Management
  • Device Management
  • Supplies Management
  • Maintenance and Support
  • Document Workflow Solutions
• Geography
  • North America
    • US
    • Canada
  • Europe
    • France
    • Germany
    • Italy
    • The Netherlands
    • UK
  • Middle East and Africa
    • UAE
  • APAC
    • China
    • India
    • Japan
  • South America
    • Argentina
    • Brazil
  • Rest of World (ROW)

By Deployment Insights

The cloud-based segment is estimated to witness significant growth during the forecast period.

In the dynamic business landscape, the Managed Print Services (MPS) market continues to evolve, integrating advanced technologies and strategies to optimize print infrastructure. Key components of this market include print auditing systems, secure print infrastructure, consolidated billing, printer maintenance contracts, and company management. The paper supply chain, device lifecycle management, and print usage analytics are essential for cost optimization and workflow automation. Mobile printing solutions, document workflow design, and print security protocols ensure flexibility and security. Service level agreements, output management software, centralized print management, IT service integration, and hardware asset tracking facilitate efficient operations. Help desk support, remote monitoring tools, managed print agreements, metering and billing, print policy enforcement, print fleet management, and print cost optimization are integral to effective MPS.

The cloud plays a significant role, with cloud print services enabling enterprises to access printer software and files remotely, reducing hardware and software requirements. According to recent market research, over 60% of enterprises have adopted cloud-based MPS, underscoring its growing importance in addressing the needs of global businesses in the IT, BFSI, and retail sectors.

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The Cloud-based segment was valued at USD 14.61 billion in 2019 and showed a gradual increase during the forecast period.

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Regional Analysis

North America is estimated to contribute 39% to the growth of the global market during the forecast period.Technavio’s analysts have elaborately explained the regional trends and drivers that shape the market during the forecast period.

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In The market, North America holds a significant revenue share, with the region's dominance anticipated to persist during the forecast period. This market growth can be attributed to the presence of numerous enterprises in sectors such as BFSI, IT, healthcare, and education. These organizations seek efficient printer management solutions to minimize printing expenses and monitor print activities. For instance, the US Department of Agriculture (USDA) collaborates with Xerox to optimize its print, copy, fax, and scan environment, thereby reducing operational costs.

The market's growth is driven by the increasing need for cost savings, improved document security, and streamlined workflows. Organizations are increasingly recognizing the benefits of outsourcing print management, leading to the market's continuous expansion.

Market Dynamics

Our researchers analyzed the data with 2024 as the base year, along with the key drivers, trends, and challenges. A holistic analysis of drivers will help companies refine their marketing strategies to gain a competitive advantage.

The market is experiencing significant growth as businesses seek to optimize their print infrastructure costs and improve document workflow efficiency. Implementing secure print workflows is a key priority, ensuring compliance with data protection regulations and safeguarding sensitive information. Managing the print device lifecycle is another crucial aspect, with automating print management tasks and centralizing print management systems enabling organizations to streamline processes and reduce costs. Enhancing mobile printing capabilities is also a major trend, allowing employees to print from anywhere, at any time. Cloud-based print solutions are increasingly being leveraged to enable remote working and integrate print management with IT systems. A robust print management system is essential for measuring print service performance, tracking print device assets, and implementing effective print policies.

Print security compliance is a top concern, with managed print services providers offering advanced security features to protect against data breaches and unauthorized access. Reducing print-related environmental impact is another priority, with many organizations deploying sustainable printing strategies to minimize paper usage and energy consumption. Print service level agreements are being improved, with providers offering more flexible and customizable contracts to meet the unique needs of individual businesses. Print procurement processes are being streamlined, with managed print services enabling organizations to consolidate their print suppliers and simplify the ordering and billing process. Managing print company relationships is another important aspect of managed print services, with providers offering comprehensive company management services to help businesses negotiate the best deals and ensure the highest levels of service. By deploying a comprehensive managed print services solution, organizations can optimize their print infrastructure, reduce costs, improve efficiency, and ensure compliance with the latest regulations.

What are the key market drivers leading to the rise in the adoption of Managed Print Services Industry?

• The significant demand for cost reduction in hardware and consumables serves as the primary market motivator, driving companies to seek innovative solutions and efficiencies in their operations. 

• Managed print services represent a strategic solution for organizations seeking to optimize their print and document output. By outsourcing print management to external service providers, businesses can streamline their operations and realize cost savings. Managed print services encompass the management of various devices, including printers, copiers, fax machines, and multifunction devices. One significant advantage of managed print services is centralized hardware maintenance. Instead of maintaining separate printers for each department, organizations can invest in a centralized printer fleet. This approach reduces operational and maintenance costs, ensuring a more cost-effective and well-managed imaging and printing network.
• Furthermore, managed print services providers offer proactive maintenance, ensuring that any potential issues are addressed promptly, minimizing downtime and maximizing productivity. Moreover, managed print services enable organizations to implement print policies and quotas, promoting efficient use of resources and reducing unnecessary print volumes. Additionally, they offer advanced reporting and analytics capabilities, providing valuable insights into print usage patterns and trends. By leveraging these features, businesses can make informed decisions, optimize their print infrastructure, and ultimately, reduce their overall print-related expenses.

What are the market trends shaping the Managed Print Services Industry?

• Market trends indicate a growing emphasis on strategic partnerships and acquisitions among market participants.

• In the dynamic global the market, companies are intensely competing by forming strategic partnerships and acquisitions with software, technology, and platform providers. These collaborations facilitate product development, geographical expansion, and access to advanced technological expertise. By exploring new opportunities, companies can expand their product offerings and generate revenue through sales to a broader customer base across various geographies. The increasing number of strategic alliances is anticipated to significantly contribute to the growth of the market.
• This trend reflects the market's continuous evolution and the ongoing pursuit of innovation and growth.

What challenges does the Managed Print Services Industry face during its growth?

• The escalating reliance on digital media represents a significant challenge to the expansion of various industries. 

• In the business landscape, organizations are persistently seeking methods to optimize their operational expenditures. On an average, corporations allocate 2%-3% of their annual budgets towards imaging and printing, utilizing approximately 10,000 sheets of paper per year. Although the expense of procuring paper may seem insignificant, the costs related to storage, printing, and copying are substantial. The expenses connected to paper management are estimated to be around 30 times the initial purchasing cost of paper.
• Consequently, the significant investment in paper and print management can represent a considerable operating cost for enterprises. To mitigate these expenses, companies are adopting various strategies aimed at reducing paper consumption.

Exclusive Technavio Analysis on Customer Landscape

The managed print services market forecasting report includes the adoption lifecycle of the market, covering from the innovator’s stage to the laggard’s stage. It focuses on adoption rates in different regions based on penetration. Furthermore, the managed print services market report also includes key purchase criteria and drivers of price sensitivity to help companies evaluate and develop their market growth analysis strategies.

 Customer Landscape of Managed Print Services Industry

Competitive Landscape

Companies are implementing various strategies, such as strategic alliances, managed print services market forecast, partnerships, mergers and acquisitions, geographical expansion, and product/service launches, to enhance their presence in the industry.

ARC Document Solutions Inc. - Managed print services provided by this company cater to manufacturers and dealers, potentially limiting customer flexibility in equipment selections and lease agreements, which may not align with their specific requirements.

The industry research and growth report includes detailed analyses of the competitive landscape of the market and information about key companies, including:

• ARC Document Solutions Inc.
• Brother Industries Ltd.
• Canon Inc.
• Exela Technologies Inc.
• Flex Technology Group
• Hon Hai Precision Industry Co. Ltd.
• HP Inc.
• Icon Infotech Private Limited
• Konica Minolta Inc.
• KYOCERA Corp.
• Lexmark International Inc.
• Novatech
• Ricoh Co. Ltd.
• Samsung Electronics Co. Ltd.
• Seiko Epson Corp.
• Toshiba Corp.
• Xerox Holdings Corp.
• Zebra Technologies Corp.

Qualitative and quantitative analysis of companies has been conducted to help clients understand the wider business environment as well as the strengths and weaknesses of key industry players. Data is qualitatively analyzed to categorize companies as pure play, category-focused, industry-focused, and diversified; it is quantitatively analyzed to categorize companies as dominant, leading, strong, tentative, and weak.

Recent Development and News in Managed Print Services Market

• In January 2024, Xerox Corporation announced the launch of its new Managed Print Services (MPS) platform, "Xerox VersaLink," which integrates advanced analytics and automation capabilities to optimize print workflows for businesses (Xerox Press Release, 2024).
• In March 2024, Canon Inc. And IBM signed a strategic partnership agreement to integrate IBM's cloud services with Canon's MPS offerings, aiming to enhance document security and analytics for clients (Canon Press Release, 2024).
• In May 2024, Konica Minolta Business Solutions U.S.A. Inc. Completed the acquisition of Gamma Solutions, a leading Australian MPS provider, expanding its presence in the Asia Pacific region (Konica Minolta Press Release, 2024).
• In April 2025, HP Inc. Unveiled its new "HP Jet Advance" technology, a breakthrough in inkjet printing for high-volume production environments, marking a significant technological advancement in the MPS market (HP Press Release, 2025).

Dive into Technavio’s robust research methodology, blending expert interviews, extensive data synthesis, and validated models for unparalleled Managed Print Services Market insights. See full methodology.

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Research Analyst Overview

• The market continues to evolve, driven by the increasing complexity of print environments and the need for cost savings, efficiency, and security. Companies across various sectors, from healthcare to finance, are adopting managed print services to optimize their print infrastructure. For instance, a leading retailer reported a 20% reduction in print costs after implementing a managed print agreement. Print auditing systems enable businesses to assess their print usage and identify areas for improvement, while consolidated billing simplifies the invoicing process. Printer maintenance contracts ensure uninterrupted operations, and company management streamlines the relationship with print suppliers. Device lifecycle management, paper supply chain optimization, and document workflow design are crucial components of managed print services.
• Print security protocols, service level agreements, and output management software enhance security and control. Mobile printing solutions, remote monitoring tools, and help desk support facilitate remote work and ensure seamless printing experiences. Managed print agreements, metering and billing, print policy enforcement, and print fleet management promote cost optimization. Workflow automation tools, print driver management, hardware deployment, print server administration, toner cartridge management, print queue management, cloud print services, and contract negotiations are essential elements of comprehensive managed print services. According to industry analysts, the market is expected to grow by over 5% annually in the coming years, driven by the increasing adoption of digital transformation initiatives and the need for secure and efficient print solutions.

What are the Key Data Covered in this Managed Print Services Market Research and Growth Report?

• What is the expected growth of the Managed Print Services Market between 2025 and 2029?

  • USD 13.56 billion, at a CAGR of 6.8%

• What segmentation does the market report cover?

  • The report is segmented by Deployment (Cloud-based, On-premises, and Hybrid), Platform (Large enterprises and SMEs), End-user (BFSI, Healthcare, Telecommunications and IT, and Others), Geography (North America, Europe, APAC, South America, Middle East and Africa, and Rest of World (ROW)), and Service Type (Print Management, Device Management, Supplies Management, Maintenance and Support, and Document Workflow Solutions)

• Which regions are analyzed in the report?

  • North America, Europe, APAC, South America, and Middle East and Africa

• What are the key growth drivers and market challenges?

  • Need for reduction of hardware and consumables costs, Increasing use of digital media

• Who are the major players in the Managed Print Services Market?

  • ARC Document Solutions Inc., Brother Industries Ltd., Canon Inc., Exela Technologies Inc., Flex Technology Group, Hon Hai Precision Industry Co. Ltd., HP Inc., Icon Infotech Private Limited, Konica Minolta Inc., KYOCERA Corp., Lexmark International Inc., Novatech, Ricoh Co. Ltd., Samsung Electronics Co. Ltd., Seiko Epson Corp., Toshiba Corp., Xerox Holdings Corp., and Zebra Technologies Corp.

Market Research Insights

• The market for managed print services is a continuously evolving landscape, with organizations increasingly recognizing the value of outsourcing their printing needs to improve efficiency and reduce costs. According to recent industry reports, The market is projected to grow by over 8% annually in the coming years. For instance, one company reported a 15% increase in sales after implementing a managed print services solution, which included software version control, supply chain optimization, and cloud printing deployment. This growth is driven by the adoption of advanced technologies such as digital document management, company relationship management, and print infrastructure design, among others.
• These solutions enable organizations to streamline their print environments, optimize workflows, and enhance security and sustainability. Additionally, the market is witnessing a growing focus on company performance metrics, contract lifecycle management, and print governance frameworks to ensure compliance and improve overall print management effectiveness.

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